Everything a contractor's office runs on
From the tender to the final bill, the money in and out, and the people on site. Every feature here is in the one plan.
Tenders and EMD
Never miss a closing date or a result
- Each tender's closing date and time, and its bid opening
- The EMD paid, and followed until it is returned
- A reminder when a result is due to check
- An awarded tender with no project yet, flagged
Tenders+ Add Tender
Ring road drainage, phase 2
PWD Division 2 · Closing 4 Nov, 3:00 pm
Hostel block B
State Housing Board · Bid opening 28 Oct
Pump house civil works
City Water Board · EMD ₹1,50,000 paid
Riverside water treatment plant
City Water Board · Project created
Projects and BOQ
The contract BOQ, kept with every change
- The tender's quoted BOQ becomes the project's contract BOQ
- Change orders when the scope moves
- What each project still lacks before it can be billed
- Work completion, the defect liability period and its certificate
Contract BOQ · Riverside water treatment plant2 change orders
| ITEM | UOM | CONTRACT | BILLED | BALANCE |
|---|---|---|---|---|
| 2.01 PCC M15 | CUM | 450.00 | 312.40 | 137.60 |
| 3.04 RCC M25 slab | CUM | 380.00 | 241.70 | 138.30 |
| 5.02 Steel Fe500 | MT | 52.00 | 38.15 | 13.85 |
| 7.10 Brick masonry | CUM | 210.00 | 96.00 | 114.00 |
Client billing
RA tax invoices measured against the BOQ
- Each invoice's measured quantity, item by item
- A numbered GST tax invoice with your company's branding
- Downloaded as PDF and Excel
- Marked submitted, and what is still unpaid always in view
RA Tax Invoices+ Add RA Tax Invoice
RA 07 · Riverside water treatment plant
₹27,16,130 · submitted 12 days ago
RA 06 · Riverside water treatment plant
₹21,10,400 · ₹9,40,000 still to receive
RA 03 · Ring road drainage
₹12,10,480 · 95 days
RA 02 · Ring road drainage
₹8,75,200 · received in full
Vendors and subcontractors
Vendor bills, TDS and retention, in order
- Tax invoices and bills from vendors and subcontractors
- TDS by section on every payment
- Retention held back, and released when due
- The proof of payment kept on the payment
- A photo of the invoice, read by AI, fills in the bill
Payment · Shree Ram TradersPaid
Tax invoice SR/118₹56,640.00
TDS · section 194C− ₹960.00
Paid from bank · UTR ending 4417₹55,680.00
Proof of paymentbank_receipt.pdf
Money
Cash flow and profit, project by project
- Receipts with every deduction the client made
- Retention and deposits still to come back
- Cash flow, month by month
- Profit by project, with labour counted
- Expenses and petty cash, with approvals
Cash flow · last 6 monthsMoney inMoney out
MayJunJulAugSeptOct
Payroll
From attendance to salary slips
- Attendance marked against each project
- Salary from each person's rate, with advances recovered
- Salary slips as PDF, with your company's branding
- PF and ESIC worked out, and the returns to upload reminded
Attendance · OctoberRiverside water treatment plant
Name12345678910Suresh KumarPPPPPAPPPPImran ShaikhPPAPPPPPAPMahesh PatilPPPPPPPAPPAnil YadavPAPPPPPPPP
And across the whole office
Reports and GSTGST for the month, the TDS ledger, and every list to Excel.
NotificationsWhat is due, late or waiting for approval, in one list.
Roles and audit logMaster admin, admin, auditor and viewer, and every change on record.
DocumentsAgreements, certificates and proofs kept on their own record.
See it on your own projects
A walkthrough with your team, on the way your office already works.
Book a demosupport@civilbilldesk.com · +91 99870 81851